Job Vacancy: Executive Assistant

The Fulbright Commission is seeking to appoint a part-time (2.5 days per week) Executive Assistant for a 12 month contract period from Mid-February 2018.

Background

The Fulbright Commission in Ireland is a bilateral partnership supported by the U.S. Department of State and the Irish Government’s Department of Foreign Affairs, as well as the Department of Arts, Heritage, and the Gaeltacht. Its funding is derived from Irish and U.S. governments, higher education institutions, public agencies, organizations, and donations.

The Fulbright Commission in Ireland annually awards grants for Irish citizens to study, research, or teach in the U.S. and for Americans to do the same in Ireland. The primary grant program that the Commission manages is Fulbright Program, whose purpose is to increase mutual respect and understanding between people of the United States and people of other countries through educational and cultural exchange.

The Position

Reporting directly to the Executive Director, the successful candidate must:

• Have a minimum of three years’ experience in a PA or equivalent role
• Have excellent communication, administration, and interpersonal skills
• Have excellent IT skills with strong Microsoft Office skills
• Enjoy working in a fast-paced, creative environment, collaborating in a small team, effectively responding to requests
• Empathise with Fulbright’s purpose
• Be legally eligible to work in the Republic of Ireland

The following are desirable:

• Experience with CRM systems
• Experience of office management
• Knowledge of the Irish and U.S. higher education systems

Principal Duties and Responsibilities

The following duties and responsibilities are indicative, but not exhaustive. They may change over time to reflect the Commission’s changing context, priorities, and activities.
Fulbright Commission – Executive Assistant (Part-Time) Position Dec 2017.

Administration:

• Assist with administrative duties of the Executive Director
• Provide administrative support for award programs as needed
• Administer CRM system
• Provide administrative support for orientation and cultural programs / events for awardees as needed
• Provide support for awards and communications programs at peak activity times
• Other duties as assigned by the Executive Director

Board Meetings / Events:

• Provision of administrative support for Fulbright Commission Board meetings and events (e.g. Board papers, catering arrangements).

General Administration:

• Assisting with file and diary management, office administration, telephone reception, and post
• Monitoring and ordering office supplies

Remuneration and Benefits

Contract Tenure: A twelve month contract with effect from February 20th, 2018 is being offered initially. A one month probation period will apply.

Salary: €15,000 gross (pro-rated for the contract tenure and part-time nature).

Leave: 11 days (pro-rated for the contract tenure)

Application
Interested applicants should submit by email by 5 PM on January 12th, 2018:

• A short cover letter outlining motivation for applying and relevant experience
• A detailed curriculum vitae
• The names / contact details of two referees.

Applications and requests for further information should be addressed to:
recruit@fulbright.ie

Please note that candidates must be available to attend interview on 19th January 2018.